Their award-winning customer service, dedication to quality and affordable health care, and unmatched relationships with physicians and providers have consistently recognized them as one of the highest-ranking health insurance plans in the nation – and they were looking for ways to increase agent performance, lower aht, and improve customer service. Insite helped them outperform the #1 competitor in their region.
50%
Audit Errors Reduced
32 sec
AHT Reduced
25%
Improvement in Contact Center Agent Performance
Challenges
This company relies on a 93-person contact center and a team of 9 call center supervisors to service its members. At the time, many of their supervisors had advanced to other positions, promoting their call center agents within. Although these new supervisors were top performers in their agent roles, they had little-to-no leadership or past managerial experience.
Consequently, customer service declined as their call center leadership team faced coaching gaps. Furthermore, they needed to get their supervisors up to speed as the busy Open Enrollment season was approaching.
This company needed tools to help pinpoint where to best spend their coaching time and what Customer Service Representative (CSR) behaviors they should be looking for. They wanted to focus specifically on the skills to coach the following critical behaviors centered around high-performing customer service:
- Active listening
- Critical thinking
- Understanding how to reply to the member
This is the best this process has ever been. I really appreciate the direction the team has taken to drive improvements and proactively get ahead of needs. The new process is much easier to follow and has made a meaningful difference.
- Scott T. | Head of Customer Care Operations
This healthcare organization engaged Insite to quickly upskill new contact center supervisors by facilitating a series of performance-focused leadership training. They were interested in prioritizing training for coaching, emphasizing the customer experience using our metric-driven contact center training program. The metric they wanted to put at the epicenter is Voice of the Customer, focusing on specific skill competencies around coaching, process management, and analytics to root cause coaching behaviors.
Solutions
Before we began work, we conducted a management evaluation. At the time, this company had supervisors focusing on Voice of the Customer, CSAT, First-Call Resolution (FCR), and Quality Assurance. Keeping performance metrics at the epicenter, we customized a training module for each metric.
We concentrated on learning and applying the competencies identified in our management evaluation within each module. Each module/metric became the focus for 3 to 4 months, with custom training sessions, real-world practice sessions, publishing improvements, and implementation support.
Results
Through the engagement, we helped this company out-perform the #1 healthcare provider within their region in customer service. In addition, they out-performed their biggest competitor significantly – with an 87-point difference in their scores.
- We witnessed a reduction in baseline audit errors from 70% to 19%, which the team and reps achieved through error tracking.
- After demonstrating to supervisors how to identify if the reps are using the IH Error disposition code correctly through a manual auditing process, we saw a baseline of 57% go down to 44% in errors.
- As a result of our contact center leadership training, their supervisors were able to reduce handle time to an average of 32 seconds without sacrificing customer service.
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